If you keep medical records in your office, you are aware of the many challenges that you face. A good database and appropriate tracking software can help you overcome those challenges.
Your office may be modern and up to date in many ways. You may be using computer programs for scheduling patients and alerting the staff when follow-ups are needed. You probably have a system for electronic billing and, surely, all of the codes for billing Medicare or Medicaid can be found with a simple mouse click or a touch of a button.
You might have even cut down on the amount of paper used in your office by using the latest electronic medical records. But, if you have been in practice for a while, you likely have filing cabinets full of paperwork from years past. These files may contain everything from exam notes to X-rays.
Your patients have rights concerning these files. You must be able to access and provide their information quickly. Sometimes, there is no time to manually look through these files. That is when tracking software becomes particularly helpful.
RFID (radio frequency identification) tags can easily be attached to all of your current and out of date files. You can use the tags in your office to keep up with your patients during their stay, find out what medications they are taking quickly and track any lab work going out or coming in.
RFID tracking software is being used to reduce the risk of lost files and locate them easily. Doctors and other healthcare professionals are using the systems to track and report inventories. They find that the systems enhance staff compliance and boost productivity.
By reducing the amount of time that office staff spends searching for medical records there is a net gain of billable hours. It is possible to see more patients per day when everything runs smoothly and efficiently.
The advantage to your patients or clients is obvious. They experience less waiting, which to your staff means fewer complaints.
These systems can easily be worked into your existing database, assuming that it is up-to-date. The staff can easily learn how to use the systems. As time has gone by, the usability of the programs has improved greatly.
If you decide to implement the use of RFID tags, you will find that the tags are small, inexpensive and easy to attach to your files. Database and tracking software design teams provide support for you and your staff to ensure that everything continues to operate as it should and you can find your medical records when you need them.
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